By Lévana Eckert & Tiffany Robert (2016)
Need some help organising your conference? Here is what you need to know if you want to be a part of AMU’s Lermastériales. Have a look at the 2016 recipe and check out what our committee was able to achieve.
Ingredients (the essential): Seven committee members
Lots of patience
A strong sense of humour
Just a dash of perseverance
Preparation (you can’t make an omelette without breaking eggs):
Similarly to the PhD students, each committee member volunteered to organise the annual DEMA event. The preparation included designing a poster, handling the budget, preparing a menu, getting the food, making, storing as well as transporting meals to the conference room, and trying not to panic.
The whole thing starts with accepting a large amount of unknown since you have to start organising the day without all the variables. When the committee met in February, right after being elected, they first intended to attribute clear-cut tasks to each member. In the end though, only two students were given a specific role (respectively designing the poster and handling the budget). All M2 students actually voted for the poster they preferred among the three that had been designed; but after that, it was the committee’s role to visit On’copie and get a cost estimate in order to print the posters and programs before collecting them and handing everything to Anne Page. As far as planning a menu was concerned, it was taken care of by five committee members, who faced two main difficulties: special diets and undisclosed budget. While they thought they would have a whole month to prepare the event, the most important tasks (like shopping and cooking) were carried out in one day: the day right before the Lermastériales (told you that not panicking was of the essence – and wait until you read the rest).
Before going into more details about the menu, let us underline the committee’s participation to editing the book of abstracts and standardising all the propositions. Their efforts and attention were also caught up in the very time-consuming task of finalising March 4th’s schedule. Séréna explains how never-ending the list of little corrections and adjustments was (whether on spelling, standardisation, or running order), and Geoffrey points out that more than fifty e-mails were exchanged between the committee members in twenty-four hours, on February 24th, the day before a final version was sent to Anne Page. This is just one among several examples on how easily the pressure was increasing as D-day was approaching.